PTO, Sick Days, and Leave. All in One Place.
Employees request time off from their phone. Managers approve with one tap. Balances update instantly. No spreadsheets, no email chains, no confusion.
Time-off
Summary
12
4 days leftPending
12
4 days leftApproved
8
Declined
Sarah M.
James C.
Maria R.
Alex J.
Lena P.
David K.
Leave management shouldn't require a spreadsheet and a prayer.
Every employee needs to take time off. Vacation, sick days, personal leave, bereavement, jury duty. The challenge isn't the leave itself. It's tracking it. Who has how many days left? Are two people from the same team off on the same day? Did that carryover policy apply correctly?
When leave tracking lives in spreadsheets or email threads, errors are inevitable. Employees don't know their balance. Managers accidentally approve conflicting requests. HR spends hours reconciling at year-end. Everyone loses.
Spreadsheet-based PTO tracking leads to incorrect balances, double-bookings, and year-end chaos.
Without a centralized system, employees email their manager to request time off. The manager checks a spreadsheet (that may or may not be current), replies via email, and manually updates the balance. If they forget to update the sheet, the balance is wrong for the rest of the year.
At scale, this process breaks completely. Two people on the same team get approved for the same week. Carryover policies are applied inconsistently. Year-end audits reveal discrepancies that take hours to reconcile.
33%
of companies report PTO balance errors from manual tracking
4 hrs
per month spent by HR reconciling leave balances in spreadsheets
$600
average cost per employee of PTO tracking errors annually
Timedox Time-Off gives every employee a self-service portal to request leave, view their balance, and see team availability. Managers approve or deny with one tap. Balances update automatically.
Employee requests leave
Select dates, leave type, and add a note. Submit in seconds from any device.
Manager approves
One-tap approve or deny with optional comments. Team calendar shows conflicts.
Balances update instantly
PTO, sick, personal. All balances auto-adjust. No manual calculations.
Everything you need
Self-Service Leave Requests
Employees submit PTO, sick, personal, bereavement, or custom leave types from any device. They see their remaining balance before submitting and can track request status in real time.
One-Tap Approval Workflows
Managers receive instant notifications when a request is submitted. They see team availability, check for conflicts, and approve or deny with one tap. Multi-level approval chains available for larger organizations.
Team Availability Calendar
A visual calendar showing who's off and when across the entire team. Color-coded by leave type (vacation, sick, personal). Instantly spot scheduling conflicts before approving.
Balance Tracking & Accruals
Real-time PTO balances with support for accrual schedules, annual caps, carryover policies, and probationary periods. Employees see their balance. HR doesn't have to calculate it.
Custom Leave Policies
Define unlimited leave types with custom accrual rates, max balances, carryover rules, and approval chains. Different policies for different departments or employment types.
Leave Reports for Payroll
Export leave data for payroll processing. See total PTO used, sick days taken, and remaining balances per employee. Integration-ready for QuickBooks, ADP, and Gusto.
100%
Self-service for employees
1 tap
To approve requests
0
Spreadsheets needed
"Our HR team used to spend half a day every month reconciling PTO balances. Now employees manage their own requests and managers approve in seconds. We haven't touched a leave spreadsheet since."
Lisa Nguyen
HR Director, Greenfield Services
Built for any team with a leave policy
From simple PTO tracking to complex accrual rules, Timedox handles it.
Small & Medium Businesses
Replace the PTO spreadsheet with a self-service portal. Employees request leave, managers approve, balances update. Done.
Healthcare & Shift-Based Teams
Ensure adequate staffing coverage when approving leave. The team calendar shows who's off before you approve a new request.
Manufacturing & Operations
Complex leave policies with accruals, caps, and carryover rules. Timedox handles the math so HR doesn't have to.
Multi-Location & Global Teams
Different leave policies per country or office. Local holidays, regional accrual rules, and per-site calendars.
Frequently asked questions
Yes. Every employee can view their current balance for each leave type (PTO, sick, personal, etc.) from their dashboard or mobile app at any time.
Timedox comes with standard types (PTO, sick, personal, bereavement, jury duty) and lets you create unlimited custom types. Each type can have its own accrual rate, cap, and approval workflow.
Configure accrual rates (e.g., 1.5 days per month), annual caps, carryover limits, and probationary waiting periods. Balances accrue automatically based on your schedule.
Yes. The team calendar shows who's already off on the requested dates. Managers can see potential coverage gaps before approving. You can also set maximum concurrent absences per team.
PTO and sick days appear on timesheets and pay period reports. Export leave data alongside hours worked for seamless payroll processing.
Time-Off is available as an add-on to any Timedox plan. See our pricing page for current rates.
Ready to ditch the PTO spreadsheet?
Self-service leave requests, one-tap approvals, and automatic balance tracking.
No credit card required · 14-day free trial