Track Every Billable Minute. Invoice with Confidence.
Create projects, assign team members, set budgets, and track billable vs. non-billable hours in real time. Generate client-ready reports and never leave money on the table.
What are billable hours, and why do they matter?
Billable hours are the time your team spends working directly on client projects that you can charge for. They are the foundation of revenue for agencies, consultancies, law firms, and any service-based business that bills by the hour.
Non-billable hours include internal meetings, administrative work, and professional development. Both matter, but only billable hours drive revenue. Tracking them accurately is the difference between profitable projects and projects that lose money.
Billable Hours
- Client project work
- Design, development, and strategy
- Client meetings and consultations
- Revisions and feedback cycles
- Research directly tied to a project
Non-Billable Hours
- Internal team meetings
- Administrative tasks
- Professional development
- Business operations
- Internal tool setup and maintenance
Missed billable hours cost professional services firms thousands every month.
When employees forget to tag time as billable, or when hours get lost between tracking and invoicing, your firm bleeds revenue. Studies show that professionals lose an average of 15-25% of their billable hours due to poor tracking.
Manual reconciliation between timesheets and invoices is slow and error-prone. By the time you discover the gap, the project is over and the revenue is gone.
15-25%
of billable hours go untracked in firms without proper tools
$50K+
lost per year for a 10-person consultancy from missed billable time
6 hrs
per week spent by admins reconciling hours manually
Timedox lets you create projects, assign teams, set budgets, and track billable hours from the same platform your team already uses to clock in.
Create a project
Set up a project with client, budget, billing type, and timeline. Assign team members.
Track billable time
Employees clock in as usual. Hours are tagged to the correct project automatically.
Export and invoice
Pull client-ready reports with billable hours, costs, and budget status in one click.
Everything you need to track billable time
From project creation to client invoicing, Timedox covers every step.
Create projects with all the details up front
Set up each project with a name, client, description, and tags. Enable project billing with one toggle, then configure the budget and timeline.
- Project name, client, description, and custom tags
- Enable Project Billing toggle for billable projects
- Smart tips: add 20-30% buffer for unexpected delays
- Project summary card shows settings at a glance
Flexible billing types for any engagement
Choose between Fixed Price, Hourly Rate, or Role Based billing. Set recurring schedules, max hours, total budget, and currency. Control project visibility so only assigned team members see sensitive client data.
- Fixed Price, Hourly Rate, or Role Based project types
- Once, Weekly, Monthly, or Annual recurring options
- Max hours per month and total budget limits
- Public or Private project visibility controls
Assign the right people to every project
Search for team members by name, email, department, or role. Assign them to the project so their tracked hours are automatically tagged to the correct client and budget.
- Search and assign individual team members or groups
- Invite new teammates directly from the project
- Private projects restrict visibility to assigned members only
- Hours tracked by assigned members auto-tag to the project
Real-time visibility into hours, costs, and budget
Once a project is running, your dashboard shows everything: total hours, billable hours, project cost, and progress toward budget. The hours breakdown donut chart separates billable from non-billable time instantly.
- Total hours, billable hours, project cost, and progress at a glance
- Budget usage bars show hours used and budget spent
- Hours breakdown chart: billable vs. non-billable split
- Overview, Time tracking, Team, and Tracked apps tabs
Built for teams that bill by the hour
Every feature designed to capture more revenue and reduce admin overhead.
Billable Tagging
Tag any time entry as billable or non-billable with one tap. Set default billing status per project or client to reduce manual effort.
Utilization Dashboards
See billable ratios per employee, team, or department. Spot underutilization trends and optimize resource allocation across projects.
Flexible Rate Structures
Assign billable rates per client, project, or team member. Support hourly, daily, fixed-fee, or role-based billing models.
Invoice-Ready Reports
Export billable hours reports grouped by client, project, or date range. Compatible with QuickBooks, Xero, FreshBooks, and CSV.
Budget Alerts
Set budget thresholds and get notified when a project approaches its limit. Prevent overruns before they happen.
Profitability Analysis
Compare billable hours against internal costs. See which projects and clients are profitable and which are draining resources.
Trusted by service-based businesses
Any team that bills clients for time will benefit from Timedox billable hours tracking.
Agencies
Track billable hours across multiple clients and campaigns. See which accounts are profitable and which need attention.
Law Firms
Log billable time by case and client. Generate detailed timesheets for client billing with rate breakdowns.
Architecture & Engineering
Track hours across project phases. Monitor budgets on long-running engagements and catch overruns early.
Consulting Firms
Manage multiple client engagements with different rate structures. See utilization rates per consultant in real time.
Software & IT Services
Track development hours by sprint, project, or client. Fixed-fee or hourly, Timedox handles both.
Creative Studios
Separate billable creative work from internal projects. Track revisions and scope creep before it erodes margins.
15%
More billable hours captured
1 tap
To tag as billable
$0
Revenue left on the table
"We were losing at least 10 hours of billable time per consultant per month. Timedox's project tracking and billing features fixed that completely. We can now see exactly where every hour goes and invoice clients with confidence."
Rachel Kim
Managing Partner, Apex Consulting Group
Frequently asked questions
When you create a project and enable billing, all time tracked by assigned team members is automatically tagged to that project. Employees can also manually tag individual time entries as billable or non-billable.
Timedox supports Fixed Price, Hourly Rate, and Role Based billing. You can also set recurring schedules (Once, Weekly, Monthly, or Annual) and configure max hours per month.
Yes. You can set rates at the project level, per role, or per individual team member. This lets you handle mixed teams with different seniority levels and billing rates.
Set a total budget when creating a project. Timedox tracks hours and costs in real time, showing you budget usage, hours remaining, and progress toward completion. You can set alerts when the budget approaches its limit.
Yes. Export billable hours reports grouped by client, project, or date range. Reports can be exported as CSV, Excel, or PDF, and they are compatible with QuickBooks, Xero, FreshBooks, and other accounting tools.
Billable Hours is available as an add-on to any Timedox plan. See our pricing page for current rates.
Ready to capture every billable hour?
Start tracking billable time today and stop leaving money on the table.
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